- Want to learn more about data protection?
- Need to understand how it relates to your community collection?
In blog CM #2, we noted that the process of ‘accessioning” new material into your collection presents an ideal opportunity to consider whether the records you are offered present any issues in terms of copyright and access. We’ve looked in more detail at copyright (blog CM #3). Now we’ll take a closer look at access- in particular the requirements of the Data Protection Act and “GDPR”.
- Are all your treasured family photos digital?
- Does your community archive include CDs and scans?
Digital documents can be easily shared and copied, and take up no physical space. But the very characteristics which make them so convenient also present us with risks and challenges. There is no single, magic bullet solution which can protect your digital material or ensure it will last for decades. But the good news is that there some simple, low tech, no/low cost steps you can take to manage and minimise the risks.
- Need to learn more about copyright?
- Want to understand how it relates to your collection?
In blog CM #2, we looked at how best to deal with new additions to your collection. We noted that the process of ‘accessioning” presents an ideal opportunity to discuss, agree and record permissions on matters such as copyright and access. Let’s now take a closer look at the first of these issues- copyright-to understand why it is important. Continue reading
- Want to know how to protect books and volumes in storage?
- Unsure of the best option for protective enclosures?
Today we will focus on books in storage (rather than books for display or standing on a shelf-more in a later blog). As you’ll know from previous blogs, there is no ‘one-size-fits-all’ answer! But here are some of the solutions we have used.
- Wondering how to protect larger items?
- Want to know the best option for something that won’t fit in a box or drawer?
Today we will look at ‘outsize’ items – in other words, items too big to fit into ‘off the peg’ enclosures. You could choose to keep them flat, or roll them, but it’s important to avoid folding them or altering them in any way (don’t be tempted to chop edges off!).
Just to re-cap, you’ll know from our earlier blogs on protective enclosures that:
- there is no ‘one size fits all’ solution
- you need to use archival quality materials (blogs CC #5 & CC #8)
- there are key rules and other factors to consider (blog CC #8)
Now let’s look at some case studies which show a range of solutions which we have used. Continue reading
- Want to know how to deal with new additions to your collection?
- Can’t remember where those old family letters came from?
In our blog CM #1 we talked about the importance of finding out and recording the “provenance”, or back story, of the documents in your collection. The best time to do this is when items are transferred into your care, or “accessioned”- the term we use for the formal process of transferring physical, legal and intellectual control of material. Accessioning is an important step in building a collection and helps protect against the threat of dissociation (see blogs CM #1 & CC #4). So let’s look more closely at what it involves. Continue reading
- Want to know which protective enclosures we chose?
- Want to know why we chose the ones we did?
If you saw our blog CC #8 you may remember that we said:
“There is no ‘one size fits all’ answer to which protective enclosures to use.”
You may also remember some of the ‘rules’ to follow in the decision-making process – if not, take another look before reading on. And if you haven’t seen our blog CC #5 on archival quality materials take a quick look at that too.
At Gloucester Archives collections are brought to us in plastic bags (including rubbish bags), stationery folders, envelopes and boxes. Here is one example: Continue reading
- Want to know which protective enclosures to choose for your collection?
- Bewildered by the options and don’t know how to decide?
In Blog CC #3 we introduced you to ‘The six layers of enclosure’.
- Worried about the cost of preserving your collection?
- Want some tips on getting help?
- done a Caring for Collections Action Checklist? (see Blogs CC #3 & CC #6)
- prioritised tasks? (see Blog CC #6)
- found out about archival quality materials and suppliers? (see Blog CC #5)
If so, you have all the information you need to look into costs more closely. It may be that you find there are cheaper alternatives to what you first thought necessary. Also, it doesn’t have to be done all at once – baby steps are fine! Continue reading
- Completed a Caring for Collections Action Checklist (see blog CC #3)?
- Got a ‘to do’ list as long as your arm?
- Don’t know where to start?
Don’t worry. Here are some ways you could approach it – choose one that works for you, or use a combination: Continue reading